# Take a payment with Flash Pay

> Take a payment on the spot with a QR code your customer scans, or send a pay link by text or email. Each Flash Pay becomes a paid invoice.

- Product: Workspace369
- Documentation version: 2026.3
- Section: Revenue
- Last updated: 2026-11-01
- Canonical source: https://docs.workspace369.com/v/2026.3/finance/take-a-payment-with-flash-pay/

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Flash Pay lets you get paid without writing an invoice first. Type an amount, then show your customer a QR code or send them a pay link. They pay by card on a secure page with your business name, and the payment is booked as a paid invoice. Flash Pay is on every plan.

## Before you start

- Connect Stripe under **Settings** → **Online payments**. Until you do, Flash Pay shows **Connect Stripe to use Flash Pay**. Payments go to your own Stripe account.
- You don't need the customer's details first. They add their own when they pay.

## Show a QR code

1. Open **Flash Pay** in the sidebar, just below **Invoices**, and select **New Flash Pay**.
2. Enter the amount. You can add a note, items, tax or a client, but you can skip them.
3. Select **Show QR code**.
4. Turn the phone to your customer. They point their camera at the code and pay.

The screen says **Waiting for payment**, then **Payment received** once the payment goes through.

## Send a pay link

If the customer isn't with you:

1. Open **Flash Pay** and select **New Flash Pay**.
2. Enter the amount and select **Send payment link**.
3. Choose **Copy**, **Share**, **Text message** or **Email**.

The link opens the same secure checkout as the QR code and shows how many days are left before it expires. While you're showing a QR code, you can also select **Text or email the link instead**.

## Cancel a link

To stop an unpaid link, find it on the **Flash Pay** page and select **Cancel link**. Nothing has been charged. A link can't be cancelled once it's paid, or while the customer is in the middle of paying.

## After the payment

- Each Flash Pay is booked as a paid invoice, so it shows in your invoices and reports. Select **View invoice** to open it.
- If you ask for customer details, Flash Pay matches an existing client by email or phone, or saves a new client.
- The **Flash Pay** page lists every Flash Pay with its status: **Waiting**, **Paid**, **Cancelled**, **Expired** or **Refunded**. It also shows **Collected today** and **Waiting**.

## Flash Pay settings

Open **Settings** → **Sales & Invoicing** → **Invoice Settings** → **Flash Pay** to choose:

- Which customer details to ask for (**Name**, **Email** and **Phone**). Each can be **Required**, **Optional** or **Don't ask**.
- Whether to **Save customers as clients**.
- **Links expire after**: 1, 7, 30 or 90 days.

## Related

- [Invoices and payments](/v/2026.3/finance/invoices-and-payments)
- [Create, send, and track an invoice](/v/2026.3/finance/create-send-track-invoice)